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Welcome! You can raise an eSolutions Helpdesk request from the options provided.
IT Equipment Requests
Mobile Phone Application Form
Use this form to apply for a work-provided mobile phone (Staff only)
Required fields are marked with an asterisk*
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"}]},{"type":"heading","attrs":{"level":2,"localId":"307a64d5-b4e0-41f1-ba4b-2b713a26a570"},"content":[{"type":"text","text":"Mobile Phone Administrative Procedures"}]},{"type":"bulletList","content":[{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"94ddfed3-5f97-40d7-af8e-b3be1798e6c4"},"content":[{"type":"text","text":"University Mobile phones may be ordered for any staff who require the use of a mobile phone for University business purposes."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"9b7d195a-6bea-49b6-be46-0b2080f5f210"},"content":[{"type":"text","text":"I am applying for a mobile phone for use on University business. The phone will remain the property of the University of Warwick at all times and is to be returned to the University if my employment is terminated or upon request. "}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"2458c645-28c5-4627-9644-0d3932182624"},"content":[{"type":"text","text":"I will reimburse the University for the cost of any "},{"type":"text","text":"personal ","marks":[{"type":"strong"}]},{"type":"text","text":"calls made on this phone and accept that failure to do so will result in any such funds being deducted from my salary.· "}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"53e458cb-dac8-4c01-981c-3ca3818d7ddc"},"content":[{"type":"text","text":"Phones must be ordered using the Mobile Phone Application form available from the Business School Finance Office. All sections of the application should be completed before returning the form to the WBS Finance Office."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"2e65a7e1-ce38-4148-a521-dd632af74cde"},"content":[{"type":"text","text":"Applications shall be authorised by the financial administrator prior to the mobile phone being ordered on behalf of the applicant."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"2cf23598-b62e-45bf-a3a8-070a8a6dd8fc"},"content":[{"type":"text","text":"Each phone will be allocated to a named applicant who shall be responsible for the phone at all times."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"a6a7ff5c-126c-4788-bfdd-f99348fdbd73"},"content":[{"type":"text","text":"Whilst the phones are primarily intended for University business use, it is acceptable for personal calls to be made if necessary providing calls are paid for by the named holder of the phone. Personal calls must be denoted at the time of dialling by pressing * after the phone number. This will enable all personal calls to be itemised on the phone bill and paid for accordingly."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"f7b053cb-589a-436c-a5fd-9e2f7a07e999"},"content":[{"type":"text","text":"Telephone bills will be sent quarterly to the WBS Finance Office from where they will be sent to the named holder of each phone for confirmation of calls made."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"4af083a4-6f82-4703-94cc-e1242a44c02d"},"content":[{"type":"text","text":"The phone bill should be checked to ensure that the charges made correspond with the calls made. 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The phone will remain the property of the University of Warwick at all times and is to be returned to the University if my employment is terminated or upon request. "}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"2458c645-28c5-4627-9644-0d3932182624"},"content":[{"type":"text","text":"I will reimburse the University for the cost of any "},{"type":"text","text":"personal ","marks":[{"type":"strong"}]},{"type":"text","text":"calls made on this phone and accept that failure to do so will result in any such funds being deducted from my salary.· "}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"53e458cb-dac8-4c01-981c-3ca3818d7ddc"},"content":[{"type":"text","text":"Phones must be ordered using the Mobile Phone Application form available from the Business School Finance Office. All sections of the application should be completed before returning the form to the WBS Finance Office."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"2e65a7e1-ce38-4148-a521-dd632af74cde"},"content":[{"type":"text","text":"Applications shall be authorised by the financial administrator prior to the mobile phone being ordered on behalf of the applicant."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"2cf23598-b62e-45bf-a3a8-070a8a6dd8fc"},"content":[{"type":"text","text":"Each phone will be allocated to a named applicant who shall be responsible for the phone at all times."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"a6a7ff5c-126c-4788-bfdd-f99348fdbd73"},"content":[{"type":"text","text":"Whilst the phones are primarily intended for University business use, it is acceptable for personal calls to be made if necessary providing calls are paid for by the named holder of the phone. Personal calls must be denoted at the time of dialling by pressing * after the phone number. This will enable all personal calls to be itemised on the phone bill and paid for accordingly."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"f7b053cb-589a-436c-a5fd-9e2f7a07e999"},"content":[{"type":"text","text":"Telephone bills will be sent quarterly to the WBS Finance Office from where they will be sent to the named holder of each phone for confirmation of calls made."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"4af083a4-6f82-4703-94cc-e1242a44c02d"},"content":[{"type":"text","text":"The phone bill should be checked to ensure that the charges made correspond with the calls made. If so, the financial code to be charged should be written on the bill along with the named holder’s signature."}]}]},{"type":"listItem","content":[{"type":"paragraph","attrs":{"localId":"a3cf20a7-3d5e-4533-adfd-fe395ff79311"},"content":[{"type":"text","text":"The phone bill should then be returned to the WBS Finance Office along with any money owed for personal calls within 5 working days. Outstanding money owed for personal calls will be deducted from the salary of the named holder if necessary."}]}]}]},{"type":"extension","attrs":{"extensionKey":"question","extensionType":"com.thinktilt.proforma","parameters":{"id":11},"layout":"default","localId":"e4496455-0f77-45bd-a349-b640b34aac4d"}}]}],"conditions":{},"sections":{},"questions":{"4":{"type":"cd","label":"Data Tariff","description":"","validation":{"rq":true},"choices":[{"id":"1","label":"Standard Tariff (2GB)","other":false},{"id":"2","label":"Other (please detail in business case section below)","other":false}],"questionKey":""},"10":{"type":"ts","label":"Name of Usage Budget Code holder (if not yourself)","description":"","validation":{"rq":false},"choices":[],"questionKey":""},"1":{"type":"ts","label":"Applicant's Name","description":"","validation":{"rq":true},"choices":[],"questionKey":""},"2":{"type":"ts","label":"Group/Dept","description":"","validation":{"rq":false},"choices":[],"questionKey":""},"7":{"type":"rt","label":"Business Case for Mobile Phone","description":"Please provide full details including reasons for any non-standard options selected above","validation":{"rq":true},"choices":[],"questionKey":""},"3":{"type":"cd","label":"Model","description":"","validation":{"rq":true},"choices":[{"id":"6","label":"iPhone 16e","other":false},{"id":"8","label":"Other (please detail in business case section below)","other":false}],"questionKey":""},"11":{"type":"cm","label":"Terms & Conditions","description":"","validation":{"rq":true},"choices":[{"id":"1","label":"I have read and understood all the procedures described above and agree to adhere to them.","other":false}],"questionKey":""},"9":{"type":"ts","label":"Usage Budget Code","description":"Please advise which cost code line rental/usage cost will be charged to","validation":{"rq":true},"choices":[],"questionKey":""}}},"uuid":"0399c666-1749-49fe-9ea0-e6715fda30fc"},"linkedJiraFields":[]},"key":""},"portalWebFragments":{"headerPanels":[],"subheaderPanels":[],"footerPanels":[],"pagePanels":{"propertyPanels":[],"legacyPropertyPanels":[]}}}